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One system for people, payroll inputs, leave and performance — built for your workforce, not a template of someone else’s.
Most HR software is built for a corporation in a country with your payroll rules — and your team works around the gaps in a spreadsheet. We build HR systems around how your people actually work: the shifts, the sites, the leave culture, the payroll provider you already use. The admin works it in minutes, and the numbers arrive at payroll clean.
The problem
Ask five managers for the headcount and you get five answers. Attendance lives in a group chat, leave in someone’s inbox, contracts in a folder whose location is a rumor. Payroll week is an act of tribal knowledge: who started when, who is on reduced hours, which overtime was actually approved.
The cost is not drama — it is arithmetic. Payroll errors are expensive and demoralizing; hiring slows because onboarding is a heroics event; and the one person who “knows how it all works” is a single point of failure.
Sound familiar?
What we actually do
Most builds combine these; every build starts with the map:
One record, one truth.
Shifts that survive contact with reality.
The workflow that actually gets used.
The numbers and the growth loop.
The machine
The loop we build: record once, reuse everywhere, verify with payroll.
Onboarding captures everything once — contracts, documents, bank details, start dates — and the employee record becomes the source of truth.
Attendance and shifts captured where the work happens: app, kiosk or biometric — with exceptions flagged, not buried.
Leave, overtime and adjustments move through real workflows: requested, approved, visible, audited.
The month assembles itself: hours, overtime, deductions and additions — with the edge cases your rules say, not the template’s.
A clean payroll export or direct integration — the numbers arrive at payroll in the shape it needs, with a variance check against last month.
Every figure traceable to a record, an approval or a rule. Audit questions take seconds, not a weekend.
The system is built with your HR team from day one — their edge cases are the test plan, not the support tickets.
How it works
We map the people process as it actually runs — including the spreadsheet steps and the heroics — and agree the payroll rules in writing.
Screens for admin, managers and employees; the data model for your roles, sites and rules. Your HR team signs off on the edge cases.
Records, attendance, leave and the payroll computation core — in iterations your team can click into and test with real data shapes.
One full month runs in parallel with your current process. The numbers are reconciled line by line before anything is switched.
History migrated, employees trained on the self-service portal, managers on the approval workflows. Payroll week runs on the new system.
Rules evolve with the business — new roles, new sites, policy changes. The system adapts without a rebuild.
Go deeper
Scope of engagement
Proof
FAQ
Usually not — and you often should not. If your provider (or in-house payroll) does the tax and payments well, keep it. We build the system that makes its inputs clean: attendance, leave, overtime and employee changes arrive as a verified export or a direct integration, with a variance check against last month. Where it is genuinely cheaper to move payroll in-house, we will scope that too — with the tax-compliance caveats in writing.
Migration is planned, not dumped. We profile your current records — spreadsheets, the old system, paper where it exists — and agree what history matters: payroll-critical data, contracts, leave balances. It is migrated in stages with verification reports, and the parallel month before cutover proves it.
That is exactly where off-the-shelf HR tools fall over and custom starts to pay. Your edge cases become the test plan at the design stage. The system encodes your rules with an audit trail — when a number looks wrong, you can trace it to the rule and the approval that produced it.
Role-based by design: employees see their own records and payslips, managers see their team’s attendance and leave, HR sees the full picture, and payroll sees exactly what payroll needs. Access changes are logged, and sensitive documents are restricted. Data that travels between systems stays in encrypted, authenticated channels.
Connected by design
Map your people process with us: attendance, leave, onboarding, reviews, payroll inputs. We will show you the version where the system does the chasing.
Still comparing options? Ask Alia, our growth assistant — bottom-right corner. She’ll point you to the right service or blueprint, and hand you to a human when she doesn’t know.
